Job Description

Our client, a reputable, boutique law firm based in Santa Barbara and Los Angeles, CA, specializing in Plaintiff Litigations, Workers’ Compensation, and Bad Faith Insurance Litigation, is looking for an experienced Legal Assistant to join their team in Santa Barbara! Known for their dynamic and close-knit team, they are committed to providing top-tier legal services while fostering a positive, collaborative work environment for their employees. This is an integral role, providing administrative support to attorneys and ensuring the smooth operation of legal cases and office functions. The ideal candidate will have a strong background in litigation law, with excellent organizational skills and attention to detail. Is this you? Apply now!

Key Responsibilities

• Draft, format, and file legal documents, including pleadings, motions, and discovery responses, in compliance with court rules and deadlines.
• Maintain and manage attorneys' calendars, scheduling appointments, hearings, and deadlines.
• Serve as a liaison between clients and attorneys, handling inquiries and relaying information as appropriate.
• Organize and maintain physical and electronic case files, ensuring all documents are accurately filed and easily accessible.
• Assist with time entry and billing processes, tracking attorney billable hours and preparing invoices.
• Perform general office duties such as answering phones, managing correspondence, and ordering office supplies.

Qualifications

• Minimum of 4-8+ years of experience as a Legal Assistant or Secretary in a litigation law firm.
• Strong knowledge of legal terminology, court procedures, and document formatting.
• Proficiency in Microsoft Office Suite and legal case management software.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and prioritize effectively.
• High level of professionalism and discretion.

Qualifications

• Bachelor's degree or equivalent experience in office administration, legal studies, or a related field.
• Minimum 5-10+ years of experience in an office manager role within a law firm or a paralegal role.
• Strong understanding of legal terminology and office procedures.
• Proficiency in Microsoft Office Suite and legal case management software.
• Experience in payroll administration using Paychex is strongly preferred
• Excellent organizational, communication, and interpersonal skills.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Proven management expereince of legal staff
• Ability to travel to Los Angeles office 1 day/week

Please submit your resume for consideration.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

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